Detailed Matters on the Handling of Personal Information
The Company handles collected personal information in accordance with our “Privacy Policy” as follows.
1. Purpose of use of personal information
The Company collects personal information as necessary to conduct “Our Business,” as defined below, and uses personal information for the following “Purpose of use.”
In addition, the Company may entrust all or a portion of these activities to third parties to conduct operations smoothly. In such cases, the Company shall conclude an agreement with the corresponding third party on the handling of the personal information and perform proper supervision thereof.
■Our Business
Distribution of machinery and tools (electrical machinery and equipment/industrial machinery and tools)
Intermediary sales of hardware, steel materials, nonferrous metals, construction materials, etc.
Intermediary sales of electrical insulation materials, etc.
Intermediary sales of electrical construction materials
Design and installation of automation measuring instruments and equipment
Scaffolding and civil engineering business
Electrical work business
Telecommunications construction business
Power generation- and charging-related business
Other businesses (as defined in the business purpose of our Articles of Incorporation)
■Purpose of use
To conclude and execute agreements, including the provision of products and services; to manage concluded agreements; and to provide after-sales services for products and services provided
To conduct the necessary communication for the provision of products and services and to ship products and services, etc.
To provide information on products and services and other information related to our business activities
To bill and collect fees related to products and services and to protect accounts receivable
To conduct market research and other surveys and studies
To provide information on seminars, lectures, etc.
To conclude and execute agreements with business partners; to manage concluded contracts; and to conduct the necessary communication with business partners
To analyze business partners
To implement various measures and provide various benefits to build and maintain harmonious relationships with business partners
To send invitations to meetings, etc., sponsored by the Company or organizations affiliated with the Company and to conduct other necessary communication
For corporate social responsibility (CSR)-related activities
To respond to inquiries and comments received by the Company
To provide company information and conduct the necessary communication with job seekers and prospective employees of the Company
To maintain and manage facilities, equipment, and devices and to manage usage thereof
■Purpose of use of shareholder information
Personal shareholder information shall be used for the following purposes.
– To exercise rights and fulfill obligations in accordance with laws and regulations
– To provide benefits to our shareholders as their status merits
To implement various measures to deepen understanding of the Company’s business and maintain a smooth relationship between shareholders and the Company To manage shareholders by preparing shareholder data in accordance with the designated standards under applicable laws and regulations
2. Provision of personal information to third parties
All or a portion of collected personal information may be provided to third parties by means of written documents, postal mail, telephone, internet, email, etc. with the person’s prior consent and within the scope necessary in accordance with laws and regulations or to achieve the purpose of use described in 1 above.
The provision of personal information to third parties shall be suspended at the request of the person in question.
* Personal information to be provided
Personal information to be provided shall be the person’s name, address, telephone number, email address, and other items within the scope necessary to achieve the purpose of use described in 1 above.
3. Notification of purpose of use
Should an individual wish to be notified of the purpose of use for his/her information in connection with personal data retained by the Company, the Company will respond to the request after verifying the identity of the requester (or the proxy thereof).
However, the Company may not be able to notify the individual of all or part of the purposes of use in the following cases: if there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party; if notification would significantly impede the proper execution of the Company’s business; if it is necessary to cooperate with a national agency or local public body in executing affairs prescribed by law and notification would risk impeding such execution; or if, in light of the circumstances under which the information was obtained, the purpose of use is deemed to be obvious.
4. Disclosure of personal information to the individual
Should an individual seek the disclosure of his/her information in connection with personal data retained by the Company or records on third-party provision of such personal data (hereinafter “retained personal data, etc.”), the Company will respond to the request after verifying the identity of the requester (or proxy thereof).
However, the Company may not be able to disclose all or part of the information in the following cases: if there is a risk of harm to the life, body, property, or other rights or interests of the individual or a third party; if disclosure would significantly impede the proper execution of the Company’s business; or if disclosure would violate laws or regulations.
5. Correction, addition, and deletion of personal information
Should an individual wish to correct, add, or delete his/her own personal data (hereinafter “correction, etc.”), the Company will respond to the request after verifying the identity of the requester (or proxy thereof).
However, the Company may not be able to comply with the request in the following cases: if the content of the personal data in its possession is fact; if special procedures are prescribed by law; or if the correction, etc. is unnecessary in light of the purpose of use.
6. Discontinuation of use and deletion of personal information
Should an individual wish to discontinue the use of or erase his/her personal data (hereinafter “discontinuance of use, etc.”), the Company will respond to the request after verifying the identity of the requester (or proxy thereof).
However, the Company may not be able to comply with a request in the following cases: if the information is handled within the scope necessary to achieve the purpose of use clearly indicated in advance, if the information has been collected by appropriate means, or if the information is retained in accordance with relevant laws and regulations. Please be aware that if the Company stops using or deletes all or part of the information, it may not be able to provide services or conduct transactions in accordance with an individual’s request.
7. Method and contact information for disclosure requests, etc.
Individuals may make requests for 3 to 6 regarding retained personal data via the following methods. Please note that the Company may not be able to comply with requests for disclosure, etc. that are not made according to these methods.
■Request procedure
Please fill in the form prescribed by the Company (*) with the necessary information, enclose the documents, etc. required for each request (see the form for details on the required documents), and send it by mail to the following address.
Mailing address for requests:
Pacific City Takamatsu Building 9F, 1-1-12 Kotobuki-cho, Takamatsu City, Kagawa Prefecture, Japan 760-0023
Contact person in charge of personal information
XX Department (See note below), TAIHO Industrial Corporation
Note: Address the request to the department that uses and manages the personal information being requested.
If you do not know the department in charge, please address it to “Administration Division: Personal information contact.”
※ Format
Notes on Request for Notification of Purpose of Use and Invoice (PDF 74KB)
Notes on Request for Disclosure and Invoice (PDF 74KB)
Notes on Request for Correction, Addition, or Deletion and Invoice (PDF 72KB)
Notes on Request for Suspension of Use or Erasure and Invoice (PDF 73KB)
If you wish to request delivery by fax or mail, please send a fax or mail a postcard stating the form (3 to 6 above) you are requesting. If you send a fax, please indicate your return fax number; if you send a postcard, please indicate your name and address.
Fax: 087-811-4568 (Administration Division: Personal information contact)
Mailing address: Pacific City Takamatsu Building 9F, 1-1-12 Kotobuki-cho, Takamatsu City, Kagawa Prefecture, Japan 760-0023
Personal Information Contact, Administration Division, TAIHO Industrial Corporation
8. Inquiries regarding personal information
For any other complaints or inquiries regarding personal information, please contact the Inquiry Desk (see below) by telephone, email, or mail.
Please note that the Company does not accept any inquiries, etc. that are not made according to this method (including those made in person at our company).
Inquiry Desk
Address: Pacific City Takamatsu Building 9F, 1-1-12 Kotobuki-cho, Takamatsu City, Kagawa Prefecture, Japan 760-0023
Administration Department, West Japan Head Office, TAIHO Industrial Corporation
Phone: 087-811-4567 (Office hours: 10 a.m.-5 p.m. (closed Saturdays, Sundays, national holidays, and year-end/New Year holidays))
Email： kojinjoho@taihos.com